The Schedule

The Schedule Overview

The Schedule is a complete web-based staff scheduling system that offers tight integration with training systems, payroll/personnel data, and Kronos. The Schedule allows users within an organization to develop complex departmental staff schedules. Administrators can choose what the role requirements are for each shift by specifying which job codes, certifications, and other qualifications employees must possess to be considered "eligible" to work in a particular role.

Screenshots

The Schedule Main Menu The Schedule Main Menu

The Schedule Daily View The Schedule Daily View

InSite - Just for Employees Each employee has access to a personalized employee page in InSite

The Schedule keeps track of how many hours employees are scheduled to work, and prevents users from being scheduled in shifts that have not been marked as "premium" -- individual departments can specify which shifts should pay overtime or other incentive-based pay rates.

Additionally, the Schedule contains a full-fledged time-off management system. Employees can request time off through the employee portal, InSite, and administrators can approve or deny the requests as they see fit. The system keeps up-to-date statistics about how much time off employees have in their benefit balances, and immediately alert both the employee and the administrators if a request exceeds the amount of hours the employee has to spend.

Features & Benefits

The Schedule offers organizations a thorough way to manage staffing, and is offered in an easy-to-use interface that requires very little training to operate.

* Keep track of how many hours employees are scheduled to work

* Prevent users from being scheduled in shifts that have not been marked as "premium" (individual departments specify shifts that pay overtime or receive other incentive-based rates)

* Provide a full-fledged time-off management system that allows employees to request time off through the employee portal, InSite

* Keep up-to-date statistics on employees’ benefit balances and immediately alert both the employee and administrator if a time-off request exceeds the employee’s accrual

Built for Reporting
The Schedule contains a variety of reports designed to help both schedulers and hospital administrators manage ever-changing schedules and staff, as well as help assess the effectiveness of their staffing patterns.
Real-Time Exception Tracking
The Schedule is constantly processing organization-defined business rules, including certification checks, total hours worked, and time-off balances. Schedulers and employees are immediately notified when an employee fails to meet one of the base requirements specified.
Instant Notifications
The Schedule has a sophisticated notifications engine built in. Each time an event occurs in the Schedule, notifications can be sent directly to both the scheduled employee AND the department administrators. Notifications can be delivered via email, SMS text messaging, or pagers.

InSite

InSite is the "end-user" version of the Schedule. Every employee in the organization will have access to his or her own InSite page, where each one can view his/her schedules, sign up for additional shifts (*), manage certifications, initiate coverage/swap requests, set notification preferences, and much more.

Employees can also use InSite to make requests for time off, and view their department's news feed. Organizations can also include links to frequently used forms on each employee's profile page, further cementing the Schedule as a one-stop shop for a variety of employee requests.

*Organizations are NOT required to use the Schedule/InSite in a self-scheduling model. Self-scheduling is configured completely by the Schedule administrators.

Frequently Asked Questions

  • How long has the Schedule been in production? It has been in production since 2009. To date, over 450,000 employee shifts have been managed using the Schedule.
  • Our institution does not use Meditech. Can we still use the Schedule? YES! The Schedule has been deployed at several institutions.

Testimonials

Providing staff with the ability to self schedule has decreased the manual, duplicative efforts that managers used to perform.
Richard Pierson, Executive Director, University of Arkansas Medical Sciences